3 Day Startup Organizer Resources
Congratulations on organizing a 3 Day Startup program at your school! Your students are about to embark on a lifelong journey of learning and personal growth thanks to you. The links below contain examples and templates for the various tasks you need to accomplish to organize a successful 3DS program. We update these every semester based on feedback from Organizers like you, so don’t hesitate to reach out to your Program Manager with suggestions.
The tasks are broken down into 4 categories: Logistics (people, places, and things), Fundraising (from corporate sponsors for food, t-shirts, etc.), Recruitment (of student participants), and Advertising.
*These files will open as a View Only Google File. To make edits and specialize them to your program needs, take the following steps: Open View Only document -> File -> Make a Copy -> Rename to your program -> Edit freely.
|Master Schedule||A schedule of the full 3 days of the program broken up by day and time. There is some flexibility available so make sure to review this early on and discuss any updates with your 3DS Program Manager.|
|Mentor & Panelist Guidelines||This document provides information about the role of mentors and panelists at a 3DS program. It will help you in your outreach process as well as give the folks you invite a better idea of what to expect.|
|Mentor & Panelist Outreach||This document provides email templates to invite mentors & panelists to the program. You’re welcome to edit them as you see fit.|
|Mentor & Panelist Orientation Videos||Prospective mentors and panelists may ask “what is expected of me at the 3 Day Startup program?” This Mentor Orientation Video covers best practices for being mentor while the Panelist Orientation Video covers best practices for being a panelist at a 3DS program.|
|Volunteer Sign Up Sheet||If you’ll have student volunteers at the program, you can use this sheet to keep track of the shifts and everyone’s contact information.|
|Food Vendor List||This is a sheet you can use to keep track of all of the catering information for the program including prices, delivery times, contact information, and meal specifics.|
|Materials List||A brief list of recommended materials and logistical pieces to keep in mind when organizing your program.|
|Program Completion Certificate||There are no winners at 3DS, but that doesn’t mean we shouldn’t honor and congratulate the participants for knocking an intense weekend out of the park! Use this certificate template if you want something tangible to award your students.
|Sponsorship 101||This document provides an Introduction and a step-by-step guide to securing sponsorship (in-kind or financial) for your 3DS program.|
|Email Outreach||3 versions of outreach emails that you can send to potential sponsors. You’re welcome to edit them as you see fit.|
|Sponsorship Deck||This 9-slide deck has information about the 3DS organization, the 3-day intensive program, and potential sponsor benefits. If you want to offer different or additional benefits to sponsors, please discuss it with your 3DS Program Manager first.|
|Sponsor Proposal||1-page document that includes context and goals of both parties that you can send after a conversation with a potential sponsor.|
|Benefit Breakdown||1-page doc that includes the sponsor benefits that have been promised that you can send after an agreement has been reached with a potential sponsor.|
|Promotional Templates||Templates for flyers and promotional materials that you can customize with your school and program information.|
|Brand Guide||The 3DS official brand guide and logos for download and use.|
|Press Kit||Important information on how to talk about 3 Day Startup in your promotional materials and press.|
|Shoutout Plan||This is a spreadsheet template of all the shoutouts you and your team plan to do.|
|Pitch Script||This script will give you an idea of what to say in a classroom or event shoutout.|
||Email templates directed towards 1) faculty from different departments, 2) Residential Directors and Resident Assistants, and 3) student organizations, encouraging them to spread the word about the 3DS program.|
|Interview Guidelines||This 3-page document includes interview questions, answers to common questions, guidelines on how to evaluate students, and more.|
|Interview Email||Short email to send to students when they’ve been selected for an interview|
|Acceptance Email||Email letting students know they’ve been accepted. Please use this template as this is where students can find the pre-program survey and information about the Orientation.|
||Short email to send to students there are no spots left in the program or will be placed on the waitlist|
List of activities that you can host to begin building community before the program.
Your Organizing Timeline
This timeline includes many of the large milestones that you will want to hit in preparation for your 3 Day Startup program. Please note that not everything you will need to schedule or achieve as Lead Organizer is listed on this timeline. Make sure you talk to your Program Manager throughout the organizing process to make sure you are aware of everything that needs to be done.